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Budget check not happening at the time of shopping cart creation in SRM system

November 19, 2013, 1:26 am
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Hello experts,

 

We are on SRm 4.0 Classic scenario and we have implemented the BCS Funds managemnet in ECC 6.0

 

When we are trying to create a shopping cart in SRM system with cost center assignmnet , we get a warning message: Item 00001 contains commitment item with financial transaction other than.

 

Actually here the commitment item is created with financial transaction: 30 where the budget check need to happen. All the derivation rules are corrcetly maintianed in ECC 6.0 system. This is because when we try to create the PR in ECC 6.0 system teh budget check is happening properly. The issue is only with the case of Shopping cart creation in SRM System.

 

This issue we have identified in UAT and need to resolve this ASAP.

 

Please provide your valuable inputs.

 

Thank you.

 

Regards,

Rajesh

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Derivation of Fund a/c assignment object fund from other modules

November 20, 2013, 5:43 am
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Dear Experts,

 

I am configuring FM (BCS) for version ERP 6 (Less than EHP4) for which I have configured period-wise budgeting through Account assignment object Fund (each period as one fund).  I am stuck in the step of deriving A/c assignment object especially Fund for the flow of data from the following components of HR Payroll, Travel Management &  Asset Accounting.

 

In addition, CO transactions are not relevant for my Fund Management.  Since it is asking for Fund in my CO Assessment/Distribution cycles etc, I have unticked the Fund in SPRO>General Settings for Public Sector Management>Basic Settings: Account Assignment Elements>Activate Account Assignment Elements.  By doing so, the Fund field was removed from all the cycles and it is ok from CO part.

 

My real problem is how should I derive the "Fund" account assignment object for the data flowing from these modules of HR Payroll, Travel Management &  Asset Accounting with the above customizing in place or kindly mention any other workaround for the same.

 

 

Regards,

 

Vara

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Assignment of single Funded program to multiple Funds

November 22, 2013, 1:48 am
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Hi All,

 

In Funds Management, we have requirement where we have three different types of funds. This three types of funds will be used at various phases of the same Project like R&D, Kick off and Actual Activity.  For R&D we use FUND1, for Kick off we use FUND2  and for Actual Activities we use FUND3. all these phases(FUNDS) are are under one Project.

 

So we are trying to map each WBS element is equals to FUNDED PROGRAM, so here our requirement is to assign same FUNDED PROGRAM(WBS) to three different FUNDS. since all the sub activities in these three phases are same.

 

we have tried in the derivation strategy assigning same funded programs to different funds, but it is not possible since duplication in source field.

 

if  not through Derivation, is there any other possibility to achieve this requirement.

 

 

Thanks

Kittu.

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Contract account replication from CRM to PSCD for SAP Social services

November 22, 2013, 4:22 am
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Hi Experts,


I am involved in a SAP social service service implementation where both CRM and PSCD(ECC) is being used. It has been decided that the business partners would be created in SAP CRM and then replicated to ECC. However the contract account would be created in PSCD(ECC). Can someone suggest how the contract accounts should be created in PSCD(ECC)? I am thinking it should be done programmatically using BAPI. Is there any other way or it is better to replicate them from CRM itself.

Also is creating Contract objects necessary for posting documents in PSCD where SAP social services is involved.

 

 

Thanks in advance,
Anwesha.

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Budget Mapping Question

November 25, 2013, 5:17 am
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Dear Experts,

 

I need your help in mapping budget structure in Funds management.

 

The requirement is

 

Project Code :        1

Activity :                 A

Sub-Activity :           01 XX

Task :                      001 XXX

Complete example : 1A01001

 

 

In the above scenario i can maintain the budget in PS module in activity level sub activity level and task level ( wbs element wise).

 

 

In the same way how can i maintain and control in Funds management ?

 

Can i maintain the as follows

 

 

Project= FUND,

Activity= FUNDED PROGRAM

Sub activity= Fund center

Task=  commitment item.

 

Plz help me how to map this scenario in FM.

 

Thanks in advance

Kittu

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Restricting the user from withdrawing more than consumable budget

November 26, 2013, 11:09 pm
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Hi,

 

We are using budget period and we have process related issue here:

We upload the budget for future budget periods as well.

And when the budget for a combination of funds center, commitment item, fund is exhausted in the current budget period we will borrow it from future budget period. By borrowing I mean manually posting minus budget for the combination and posting the same amount to the current budget period.

For example: Budget is exhausted for Funds center 100 and commitment item A in the current budget period, and we have uploaded 10000 into next budget period, we will post minus budget for the required amount in the next budget period and upload it to current budget period through FMBB.

 

The issue here is if consumable budget for next budget period is 10000 and if we post -11000 also system will accept resulting in consumable budget for next period to be -1000, we do not want it to go below zero. system should restrict posting negative only until consumable budget is zero.

Please help me with this

 

Regards,

Insomniac

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Multiple FM areas for multiple company codes

December 2, 2013, 9:45 pm
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Hi,

 

The client have 8 company codes all assigned to one FM area. New requirement is to have each company assigned to its own FM area so each company can have its own budget control approach. Each company will have its own master data and hierarchy.

 

However, client would like to have the ability to use the budget overview and budget consumption report on multiple company codes (multiple FM areas). Also, the client would like to have the ability to do budget transfers in FMBB between company codes (FM areas).

 

I don't believe SAP does this but maybe I am wrong or maybe there is something I am not familiar with.

 

Is such functionality possible?

 

I appreciate any thoughts on the matter.

 

Thank you.

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Key Figure for Fund related consistency check in FMBB

December 3, 2013, 3:01 am
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Hi:

 

We have three types of Funds. OPEX,CAPEX and revenue and each of them have their own commitment items . Client wants to restrict posting on wrong combination of budget address in FMBB. I-e with fund CAPEX we want to only three to 4 of our commitment items to be allowed along with fund centers, if user tries to enter any OPEX related commitment item with fund CAPEX system should issue an error message. We are not using budget structure in BCS. I looked for this in consistency check but could not find and a suit key figure to do this job. I tried to create new key figure but i am unable to find basis for defining key figures in the given path. Please guide me.

 

 

 

Regards

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Error during Invoiced Receipt Service related PO - FM report not updated

December 4, 2013, 6:56 am
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Hi I've encountered an error during Invoiced receipt Service related PO with Fund Management updating its report.

It didn't update FM report. on Invoiced side its only update the reducing commitment on the PO level only.

For example :

 

Now the issue is :

I have a budget - RM2000.

I create a PO - RM1000

My budget balance is - RM1000

Then because of the bugs i do the GR/IR for the PO - RM1000

and the consumption become 0 ( Because this is the error happening

during

GR/IR.)The error that system do before implementing the notes for

correction:

 

Steps 1 : ( During PO)

Budget : RM2000

PO : RM1000

Budget Balance : RM1000

 

Steps 2: ( During GR & IR)

Budget : RM2000

PO : RM1000

PO : -RM1000

GR/IR : 0 ( The system does not include in Invoice receipt in the

report

the system only minus the commitment created in PO but didnt add the

actual during IR,

Budget Balance :RM2000

 

So when this happen user tend to create another PO RM2000

means that it should hit budget already as the total PO is already

RM3000

where else the budget is only RM2000.


We did refer to Correction note 1289547 - Service entry sheet.

We try to apply with SNOTE function but, around 60+ prerequisite notes need to be applied.

This is because our SP is 008 and current now is 24. Our SP last updated in 2007.

So we ask the Abapers to apply it manually.

It seems working in DEV, but once we transport it to PRD,

it didnt work. What is your guys opinion, do we need to upgrade support package, or we till try to implement the notes manually ?



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Error Tcode F111 - Account assignment change during document creation.

December 4, 2013, 7:03 am
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Hi, I've encountered and error in Tcode F111 - Automatic Payment Transaction for Payment Request

 

Account assignment change during document creation.

 

Account assignment change during document creation

Message no. FMUP127

Diagnosis

Changes to FM account assignments during the event PROJECT causes variances between Funds Management and all other components activated in the system. Financial Accounting in particular is affected. This can lead to follow-up costs being updated using incorrect account assignments.

 

Procedure

Use transaction FMDERIVE to change the derivation of the FM account assignment so that, as early as the RWIN-event CHECK (which occurs before document creation in all components), the correct account assignments can be derived and it is subsequently no longer necessary to overwrite them.

 

Our Release is 605

SP level - 0006

Support package - SAPK-60506INEAPS

 

 

I already tried read notes:

1585187

1509206

1562938

but seems not related even the error msg is the same.

 

Any body encountered this before please help.

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Cancelled grant reference on PO line item

December 4, 2013, 10:00 am
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We are trying to reduce amounts on a complete PO for line items that are not grant related. The line itmes referencing the cancelled grant is affecting the action taken and not allowing the change to the non-grant line items. Similar error on Note 1069639 is not applicable to our system. We are running release 606 EA-PS. The lifecycle status cannot be changed on the grant to allow the changes. Looking for help from the community.

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Migrating Contract Object Facts with Emigall

December 10, 2013, 4:29 am
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Hello!

 

I have to migrate Contract Objects with Facts.

 

Is there a best practice for this? Mig.object PS_OBJ does not support this in standard form, nor have I found anything in published guidelines.

 

I am considering two options:

 

  1. adding a z automated structure to PS_OBJ for inserting directly into table DFACTS as it is described in chapter "5.2 Migrating Custom Tables Using an Existing Migration Object" ....might be risky?
  2. migrating it with z migration object and calling  BAPI_CTRACPSOBJECT_CHANGE ....might be slow?

 

Any opinion or suggestion is welcome.

 

Regards,

Peter

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Message no. GMAVC016 While releasing Budget Supplement In Grants Managemnt

December 12, 2013, 1:59 am
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HI,

My client is trying to add supplement to a grant by using T-Code "GM_BDGT_RELEASE - Release Budget". While releasing the supplement the system gives the following "WARNING MESSAGE"

 

Overall budget of 1,000.00 PKR(GM PB Availability Control) almost exhausted for document item 000001

Message no. GMAVC016

Diagnosis

The current budget consumption is 1,000.00 PKR (GM PB Availability Control) less than the overall budget for the document item 000001. Availability control on outgoing amounts raised this message for the following combination of availability control ledger, fiscal year, and control object:

 

Please also not that Grant Validity is from "01.05.2013" to "31.12.2013" so the grant is still valid and the posting date for releasing the supplement is 12.12.2013.

 

Why is the system giving me this warning? there is still a remaining budget of 700 PKR in the target sponsor class.

 

Help please.

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Budget Upload Error i.e. Auunal Budget excedeed (FM CB Availability Control)

December 12, 2013, 6:19 am
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Hello Experts,

 

We have implemented Funds Management. Now my client is uploading yearly budget for F.Y 2014 through some customized transaction with excel file. The excel has all the fields which are available in the manual budget upload transaction.

 

Now after running the transaction for test run system shows some messages like below for no of lines as per excel

 

message no: 001 message:

Test run process (BudgetEntryDocFM Create)

message no: 005 message:

No errors -> Successful processing

message no: 055 message:

Annual budget exceeded by 76,378,862.00 INR (FM CB Availability Control) for document item 000001

 

As per above system shows no errors but also gives message for Annual Budget exceeded..

 

I am not able to understand why it is happening... as client is uploading the budget in year 2014 for the 1st time then why system is checking budget availability?

 

Secondly It also gives message for some commitment items like below..

 

Errors occurred. See other messages for detail

message no: 033 message:

Budgeting not allowed for commitment item 1120/11010   (1120 is my company code)

 

Kindly revert to get some idea..

 

Regads,

PS

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Statistical commt item indicator not visible in Master

December 13, 2013, 12:43 am
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Dear Experts,

 

My client has SAP ERP ECC 6 only without any EHP.  Configuration for FM with BCS has been done, but when i create commitment item master, there is no "Statistical commt item indicator" option available.  Can anyone tell me if I missing anything relevant to configuration to make that visible.

 

 

 

Regards,

 

Vara

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Budget Mapping Question

November 25, 2013, 5:17 am
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Dear Experts,

 

I need your help in mapping budget structure in Funds management.

 

The requirement is

 

Project Code :        1

Activity :                 A

Sub-Activity :           01 XX

Task :                      001 XXX

Complete example : 1A01001

 

 

In the above scenario i can maintain the budget in PS module in activity level sub activity level and task level ( wbs element wise).

 

 

In the same way how can i maintain and control in Funds management ?

 

Can i maintain the as follows

 

 

Project= FUND,

Activity= FUNDED PROGRAM

Sub activity= Fund center

Task=  commitment item.

 

Plz help me how to map this scenario in FM.

 

Thanks in advance

Kittu

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One Grant Multiple Sponsors

December 16, 2013, 6:35 am
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Hi:

There is a new scenario at our client. There are three different sponsors who wants to sponsor a grant collectively, each of them contributing part of it. I know there is 1:1 relationship in Grant master of grant to sponsor but i would still like to know if there is any best practice for this scenario in GM-GTE.

Moreover there are some assets which are sponsored by multiple grants, i know we can use sub asset functionality to treat one asset sponsorship by multiple grants but is there any standard practice in SAP for it ?

 

Regards

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Is it required to Integrate GM with FM?

December 17, 2013, 5:26 am
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Hi SAP PSM Gurus,

 

I am new to PSM and we are implementing SAP PSM for a non-profit organisation.

 

For implementing SAP GM is it really required to integration GM with FM?

 

Request your expert opinion in understand when and where we should go for Integration and if there is anything that need to be taken care if GM is not integrated with FM.

 

Thanks,

Srikanth

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FM MM integration - Budget Duplicated during goods issue

December 17, 2013, 10:57 pm
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Hi,

 

Budget is getting duplicated during goods issue

 

Following is the process fallowed:

 

Process steps

  1. T.code

FM A/c Assignment Update

Remarks

Purchase requisition

ME51N

Commitment item/Fund/Fund Center

Budget Consumed

Purchase requisition Release

ME54N

Commitment item/Fund/Fund Center

 

Purchase Order

ME21N

Commitment item/Fund/Fund Center

Budget Consumed – PR Reference

Purchase Order Release

ME29N

Commitment item/Fund/Fund Center

 

Goods Receipt

MIGO

Commitment item/Fund/Fund Center

Budget Consumed – PO reference

Material Reservation

MB21

Created with reference to WBS Element

Goods Issue

MIGO

Commitment item/Fund/Fund Center

Budget Duplicated during goods issue (Note: No Purchasing document reference is updated in line item)

Invoice Receipt

MIRO

 

Payment

F-53/F-58

 

 

Thanks and Regards,

Ravindra Kutnikar

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Negative Consumed Value Issue

December 18, 2013, 1:22 am
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Hi:

 

I have a consistency check in place for avoid negative budget during budget posting or transfer in FMCCA and it is working perfectly fine for me. There is an issue in Posting side. Assume there is no budget available at all for a particular budget address and user any how credit an expense account which in turn derives that budget address and generates a negative consumed amount which is not desired at all by client. We want to stop negative budget consumption for these scenarios but for FI reversal entries we do not want this check. What is the standard way of getting this done in SAP FM-BCS. Please guide me.

 

Regards

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